| 36. |
The Board of APQN consists of the President, Vice-President and Secretary/Treasurer, and four other elected members, and other members whom the Board may decide to co-opt, to a maximum of four co-opted members on the Board. |
| 37. |
Each elected Board member is drawn from APQN’s Full and Intermediate Member organisations. |
| 38. |
No two of the elected Board members should be from the same member organisation. |
| 39. |
The Board is elected by the General Council for two-year periods. Re-election is permitted for a maximum of three successive terms. |
| 40. |
The role of the Board is to: |
| |
40.1. |
actively promote the functions provided for in this Constitution; and |
| |
40.2. |
implement the decisions of the General Council. |
| 41. |
In furtherance of this objective the Board may establish committees. |
| 42. |
The Board will appoint Project Group Leaders who, if not already members of the Board, may be co-opted as members of the Board to a maximum of two co-opted Project Group Leaders as outlined in Section VII. Clause 36. |
| 43. |
The Board shall appoint a Secretariat, which must be a full or intermediate member and whose Chief Executive or nominee shall be the Secretary of the Network and a member of the Board ex officio. |
| 44. |
The Board shall meet in person not less than once a year. Each meeting shall be conducted by the President (or in the President’s absence the Vice-President, or in the Vice-President’s absence, by a Chair elected by the Board for the purpose) and in accordance with accepted meeting procedures. Fifty percent of the elected members of the Board constitute a quorum. |
| 45. |
The responsibilities of the President are to: |
| |
45.1. |
actively represent APQN in all relevant fora; |
| |
45.2. |
chair General Council meetings; and |
| |
45.3. |
liaise on behalf of APQN with INQAAHE and other bodies. |
| 46. |
The responsibilities of the Vice-President are to: |
| |
46.1. |
deputise for the President; |
| |
46.2. |
monitor the activities of the Project Groups; and |
| |
46.3. |
chair the APQN Finance Committee. |
| 47. |
The responsibilities of the Secretary/Treasurer are to: |
| |
47.1. |
arrange for APQN's publications and website; |
| |
47.2. |
prepare the Annual Reports; |
| |
47.3. |
keep and maintain APQN's records (including the register of members); |
| |
47.4. |
arrange and record General Council and Board meetings; |
| |
47.5. |
collect fees and subscriptions; |
| |
47.6. |
maintain any necessary bank accounts and make payments as required; and |
| |
47.7. |
prepare APQN's financial statements for presentation at the Annual General Meeting (AGM); and |
| |
47.8. |
carry out decisions of the Board and General Council. |
| 48. |
All cheques, drafts and bills must be authorised by two members of the Board. |
| 49. |
The members of the Board will have custody of all relevant APQN documents. In the event of a Board member surrendering their position, all documents will be handed over to existing members of the Board. |
| 50. |
Occasional vacancies can occur where a Full or Intermediate Member agency with which a Board member is associated: |
| |
50.1. |
ceases to be a Full or Intermediate Member of the Network; |
| |
50.2. |
becomes insolvent; or |
| |
50.3. |
the Board member resigns from office by notice in writing given to the Secretary. |
| 51. |
When an occasional vacancy occurs on the Board, the Board shall make an appointment to fill the vacancy for the remainder of the vacating Board Member's term of office. |
